Controller

Controller (Full-Time)

Location: Brookville, Ohio
Position Type: Full-Time, Onsite
Reports To: President & CEO

Overview

Our client is seeking an experienced and hands-on Controller to join their team in Brookville, Ohio. This position is evolving from a contract-based function into a full-time leadership role due to company growth and the need for a dedicated, long-term financial leader.

This is not a sit-back Controller role. We're looking for someone who will roll up their sleeves, take ownership of the numbers, and build structure where needed.

The Controller will oversee all accounting operations, ensure financial accuracy, and provide strategic insight to support continued expansion and operational efficiency.

JOB SUMMARY: The Controller plans, monitors, and supervises the daily activities of the Accounting and Finance Department. Primary areas of responsibility include overseeing the Payroll, Accounts Payable, and Accounts Receivable functions, preparing reports, and ensuring GAAP compliance.
Additionally, the Accounting Manager serves as a power user of the ERP platform.

Key accountabilities in order of priority and ideal time allocations are:

1. Providing the management team and stakeholders with data and information that assist with business continuity and sustainability. 45%

2. Providing oversight and supervision of daily accounting tasks to ensure vendor, client, and employee transactions and reporting are performed timely and accurately. 15%

3. Supporting end user satisfaction by serving as the ERP power user, providing training related to system process changes, and assisting with system troubleshooting. 30%

Note: Ten percent of the time is reserved for ancillary responsibilities, interruptions, and unplanned activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The responsibilities listed are fundamental to the position and must be performed successfully to achieve the key performance objectives of the role. Other responsibilities may be assigned.

Interpersonal Responsibilities

1. Establishes accountabilities and performance objectives for direct reports. Ensure assigned personnel are utilized effectively by assigning duties aligned with their skills, knowledge, and abilities.

2. Conducts performance evaluations, identifies training needs, initiates professional development opportunities, and provides feedback to personnel as appropriate and required.

3. Assists staff with software-related user questions and navigating the system.

4. Encourages and seeks opportunities for collaborative efforts across functions, seeks understanding of issues, anticipates and troubleshoots problems, and resolves urgent and ongoing matters.

Operational Responsibilities

1. Develops, in conjunction with the President, financial policies, controls, and procedures to support organizational objectives. Operate within Generally Accepted Accounting Principles (GAAP) and prepare and conduct annual audits in association with an independent auditor as required.

2. Prepare and submit all required financial data to the President, including but not limited to statements, trends, forecasts, financial reporting packages, sales and general ledger information, cash flow records, check registers, account reconciliations, and aging reports.

3. Completes reconciliations for general ledger accounts; runs trial balances and investigates abnormalities.

4. Develops, monitors, and reviews proper records retention schedules for accounting and related records.

5. Assists with direct deposits and auditing employee-related data entry; reconciles accounts and works with the appropriate parties to correct inaccurate data or entry errors.

6. Oversees the payroll function and payment of all payroll taxes. Supervises and coordinates the preparation of reports required by Federal and State agencies and verifies the accuracy of year-end W2s, 1099s, and payroll tax returns, including FUTA, SUTA, and BWC premiums.

7. Supervises accounts receivable and accounts payable functions; reviews aging reports, monitors collection activities of all past due receivables. Review and authorize the weekly check run and ensure accounts payable are managed within payment terms.

8. Oversees the invoice process, helping to coordinate cross-functional work and obtain required documentation from internal and external clients. Troubleshot invoicing-related issues with project managers and operations.

9. Tracks the status of service calls through the software dashboard, ensuring all services performed are processed and billed in a timely manner to protect lien rights.

10. Reviews and analyzes the weekly AR aging report and oversees collection activity for all past due receivables.

11. Provides accounting-related technical support to troubleshoot issues within the software and assist with addressing reporting anomalies.

Organization Responsibilities

1. Assists the President with financial planning, budget development, and analysis of business opportunities.

2. Assists with analysis of the company's cost structure, assessing the financial performance of the organization, and establishing pricing and profitability targets.

3. Oversees the creation of financial dashboards and presents information to all stakeholders.